1. Basic Allowance
1.1 A basic allowance is payable to each Member as per Schedule 1.
1.2 Information technology allowances are payable as per Schedule 1 towards the costs incurred by Members on receipt of itemised paid invoices.
2. Special Responsibility Allowances
2.1 Special responsibility allowances are payable to the Members specified as per Schedule 1.
2.2 Special responsibility allowances are not cumulative and only the highest single allowance applicable is payable to any one Member, except for group officer supplements.
3. Co-optees Allowances
3.1 Co-optees allowances are payable as per Schedule 1 for attendance at relevant meetings.
3.2 Allowances are not payable where co-optees are given time off work from their employers without any loss of earnings.
4. Carers Allowances
4.1 Childcare and dependant carer allowances are payable as per Schedule 1 towards the costs incurred by qualifying Members on receipt of paid invoices.
4.2 The childcare allowance is the same as the national minimum wage rate and the dependant carer allowance is the same as the rate charged by the council for home care.
5. Travelling and Subsistence Allowances
5.1 Travelling and subsistence allowances are payable as per Schedule 1 to Members for attendance at the following –
(a) Meetings of the council, the cabinet, committees or sub-Committees.
(b) Such other duties as are approved in advance by the council, the cabinet, committees or sub-committees.
(c) Seminars organised by departments of the council or otherwise approved by the council, the cabinet, committees or sub-committees.
(d) Attendance at meetings with officers, Members or constituents on legitimate council business.
(e) Political group meetings.
(f) Pre-arranged inter-political group meetings, with officers present, to which at least two groups are invited (These meetings are to be called by officers, to take place on council premises, to have specific topics and attendance to be authenticated by an appropriate signed document).
(g) Outside bodies as agreed by the Group Secretaries and authorised by the council.
(h) Parish and town council meetings.
(i) Such other duties as are approved in advance by the Chief Executive in consultation with the Head of Finance.
5.2 The mileage rates payable are the same as officers’ rates, which are reviewed nationally each year.
5.3 The council’s assisted car purchase scheme is available to Members.
6. Claims and Payments
6.1 Basic and special responsibility allowances are paid monthly in advance. Claims for the information technology allowances should be made in writing to the Head of Finance, together with supporting receipts.
6.2 Claims for co-optees, carers, travelling and subsistence allowances should be made on the approved forms, together with supporting receipts, to the Head of Finance within two months of the date of the duty in respect of which the entitlement to the allowances arise.
6.3 A Member may, by notice in writing given to the Head of Finance, elect to forgo any entitlement to an allowance under the Scheme.
6.4 Where a Member is suspended or partially suspended from his/her responsibilities or duties as a Member of the council the part of the allowances payable to him/her in respect of the period for which he/she is suspended or
partially suspended will be withheld, or repaid where already paid.
6.5 In the event of any amendments to the Scheme, changes in Members’ special responsibilities or terms of office which vary the basic and/or special responsibility allowances, the amounts payable are calculated pro rata to the
number of days in the year ending 31 March.
7.1 The basic, special responsibility, group officer supplements, co-optees, bicycle and subsistence allowances are increased on 1 April each year in line with the NJC officers’ national pay award. Mileage rates are the same as officers which are amended nationally on 1 April each year.
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Schedule 1 - Members' Allowances at 1 April 2017
1. Basic Allowance
(a) All Members (per annum) - £11,277
(b) IT Initial - £370
(c) IT Maintenance (per annum) - £130
2. Special Responsibility Allowances (per annum)
Leader of the Council and Leader of the Conservative Group - £36,402
Deputy Leader of the Council and Deputy Leader of the Conservative Group - £27,300
Other Cabinet Members - £14,631
Leader of the Main Opposition Group - £3,657
(b) Overview and Scrutiny, Overview Management Committee and Planning and Review Panels Chairman - £9,753
(c) Overview and Scrutiny, Overview Management Committee and Planning Vice Chairman - £2,438
(d) Area Planning Sub, Licensing, Licensing Act 2003, Pensions, Staff Terms and Conditions Committees, Audit Chairmen - £3,657
3. Group Officer Supplements (per annum)*
* £364 per capita allocated by the Groups to Members holding Group Offices where there are more than 6 members in a Group.
4. Co-optees Allowance
(a) Up to 4 hours duration £47.00
(b) Over 4 hours duration £78.00
5. Dependant Carers’ Allowances (per hour)
(a) Childcare - £7.50
(b) Dependant Carer - £10.60
6. Travelling Allowances
(a) Essential Car User -
Up to 999 cc (per mile) £0.450*
(plus per annum) (£846)
Over 999 cc (per mile) £0.450*
(plus per annum) (£963)
(b) Casual Car User -
Up to 999 cc (per mile) £0.450 *
Over 999 cc (per mile) £0.450 *
(c) Bicycle (per mile) £0.100
(d) Public Transport - Actual cost
* Up to 10,000 miles per annum, £0.25 thereafter
7. Subsistence Allowances
(a) Actual cost not exceeding
Breakfast - more than 4 hours before 11am £6.71
Lunch - more than 4 hours including 12noon to 2pm £9.14
Tea - more than 4 hours including 3pm to 6pm £3.64
Dinner - more than 4 hours ending after 7pm £18.28
Overnight (covering 24 hours) - Inner London £170.16, Elsewhere £128.04
(b) Out of pocket expenses (per night) £4.87
NB The basic, special responsibility, group officer supplements, co-optees, bicycle and subsistence allowances have been increased automatically in line with the NJC officers’ national pay award.
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Click on the document below to view allowances paid to each member the previous financial year:
Allowances paid to members (pdf 146kb opens in new window)
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