Information on how to get involved with our housing service, residents associations in your area, the East Riding council tenants forum including how to join and when the forum meets, and how to keep up to date with what goes on in housing.
Tenant participation is about giving you the opportunity to have a say and get involved in the housing services you receive, and to enable you to influence policies and practices that affect you. We want to allow you to participate and get involved at a level you feel happy with, from just being on an email list to receive housing information, to being a committee member for the East Riding council tenants forum. Our Tenant Participation Partnership Agreement explains how this is achieved and what is available to you. The following pdf is our Tenant Participation Partnership Agreement:
East Riding Council Tenant Participation Partnership Agreement (pdf 2mb opens in new window)
We monitor the Tenant Participation Partnership Agreement through our Tenant Participation Strategy. The following PDF is our Tenant Participation Strategy:
Council Tenant Participation Strategy (pdf 1mb opens in new window)
The current structure shows how this is made possible in the following ways:
A tenant contact is a tenant who is happy to go on a tenant participation email list to receive up-to-date housing information, or are prepared to complete surveys etc. They may also be willing to attend occasional meetings or attend the East Riding council tenants forum.
Email: firstname.lastname@example.org Tel: (01482) 396301
Tenant representatives are individual tenants who want to get more involved with housing related issues. They represent a number of tenants, either within a village or street(s) on an estate, where for some reason it hasn’t been possible to set up a group. To become a tenant representative you need to complete the tenant representative application form below:
Council tenant representative application form (pdf 77kb opens in new window)
You should then visit other tenants within your area, explain that you want to become the representative for the area and obtain their signature (10 signatures or 50% of the area that you wish to represent, whichever is the lesser). This then allows you to represent that particular village or street. The tenant participation team can assist with this procedure.
The following document provides more information on being a tenant representative:
Tenant Representative Information Leaflet (pdf 1mb opens in new window)
Informal residents groups consist of a number of tenants coming together on a regular basis. They meet with officers of the council, perhaps to discuss a particular issue or give an opinion on something that is affecting them where they live. The meetings are generally facilitated by the tenant participation team. The group is happy to stay as they are and don’t want the additional commitment of forming a tenants or residents association (setting up a committee, agreeing a constitution and to be accountable to those they represent). If you are interested in setting up a group please contact the tenant participation team for assistance.
Tenants or residents associations are formed where a group of tenants have decided to become a formal body. Tenants/residents associations are independent from the council and operate through their own tenants/residents association constitution which sets out their agreed rules and regulations. The following PDF document is a model constitution for a residents association.
Model constitution for an east riding council tenants' association (pdf 51kb opens in new window)
To date there are over 40 resident groups and associations across the East Riding, if there isn’t a group or association in your area and you are interested in setting one up or getting more involved then please contact the tenant participation team.
Tenant participation grants are available to formal tenants/residents associations to help pay for meeting room hire, stationery etc. They are based on the number of council properties the association represents in their area. Grants for computers are also available to formally constituted tenants/residents associations. The following PDF document contains details of the grants and funding available.
Tenant participation grants and funding information (pdf 59kb opens in new window)
All tenants are deemed members of the East Riding council tenants forum unless they state otherwise. Meetings are currently held at least four times a year and cover various housing-related issues. Tenants wishing to attend forum meetings should contact the tenant participation team.
If you are a new tenant, a member of the tenant participation team will contact you within 28 days of the start of your tenancy; please feel free to talk to them when they visit about getting involved with your housing service.
The tenants forum works in partnership with us to provide training for those individual representatives and residents groups who wish to acquire certain skills or knowledge which would assist them in achieving their role. Our tenant training plan sets out how we will achieve this.
East Riding Council Tenant Training Plan (pdf 1mb opens in new window)
There are tenants/residents associations on many of our estates, and in many of our towns and villages throughout the East Riding. The following pdf document provides a list of current groups, if you would like more information about joining please contact the officer named next to the group you are interested in.
Residents groups and associations in the East Riding (pdf 40kb opens in new window)
The East Riding council tenants forum is a group of council tenants that meet at least four times a year to discuss housing issues and receive presentations from council officers and other agencies on housing-related issues. The forum has its own constitution, and a committee made up of a maximum of twelve elected tenants. The following PDF document is a copy of the forum's constitution which has been agreed by the forum committee following a recent review.
East Riding Council Tenant Forum Constitution (pdf 44kb opens in new window)
The forum is involved in formulating and reviewing housing polices and procedures, and providing vital customer feedback for us to guide our service provision. All tenants are deemed members of the East Riding council tenants forum unless they state otherwise. Tenants wishing to attend forum meetings should contact the tenant participation team.
All of our tenants are deemed members of the East Riding council tenants forum unless they state otherwise. Tenants wishing to attend forum meetings should contact the tenant participation team.
The East Riding council tenants forum meets at least four times a year.
All meetings are held from 10am until 2pm at:
Beverley Leisure Centre, Flemingate, Beverley, HU17 0LT
If you would like to attend please contact the tenant participation team:
We produce highlights of the minutes of the tenant's forum meeting to keep you up-to-date with what they are doing.
View pdf documents of 'forum highlights' for the last 12 months.
You can request a copy of the full tenants forum minutes online (opens in new window).