.

Using the archives service

Do I need to book?

Yes, you will need to book an appointment and let us know what items you want to view. You can use our online catalogue to find what you want to look at and then order documents and request an appointment by completing the archives service request form (opens in a new window).

You will need to book a reader if you want to look at:

  • Church registers.
  • Newspapers.

You will need to order the things you want to see if you are visiting on a:

  • Tuesday or Thursday evening.
  • Saturday.

If you are visiting us at any other time we would advise that you order your documents before you come.

If you want to use the Register of Deeds you will need to let us know. The Register of Deeds is not available on a Tuesday or Thursday evenings or on a Saturday.

Top of page

Do I need a readers ticket?

You will need a readers ticket to look at documents and rare books, however you do not need a reader’s ticket to look at microfilm or microfiche, computers or books on the open shelves.

We belong to the County Archive Research Network (CARN) readers ticket scheme. You have to visit to be issued a readers ticket.

What is the CARN readers ticket scheme?

The CARN readers ticket scheme is a group of record offices that have joined together to provide readers tickets for local archive offices. A CARN readers ticket can be used at over 50 archive offices and is valid for 4 years.

The following document provides a full list of the offices that accept the CARN readers ticket.

List of offices where CARN readers ticket is accepted (pdf 43kb opens in new window)

We use a readers ticket to ensure adequate security for the documents we look after.

How can I get one?

We can issue you with a CARN ticket in our research room when you arrive.

You will need to show us proof of your identity, including your name, current address and signature. You can use different documents to prove this, for example a utility bill for your address or a bank card for your signature.

How does it work?

When you come to the research room to look at archives, you will be asked to give up your CARN ticket to a member of staff. Your ticket will be kept at the enquiries desk whilst you are working.

Documents issued to you must be returned to a member of staff who will check that they have been returned. Your CARN ticket will be handed back when all documents issued to you have been returned and checked back by a member of staff.

Top of page

How do I use your research room?

The research room is where you can see the archives and local studies collections. It is in the Treasure House building in Beverley. We look after valuable and irreplaceable documents and books. This means that there are some things we expect from you to help us look after our collections.

What you can expect

  • There are microfilm and microfiche viewers for looking at collections such as church registers and newspapers that are available on film and fiche. You should book a reader before you visit.
  • There are books from the local studies collection and family and local history reference books on the open shelves that you can use.
  • There are public access computers where you can search the internet or our own online catalogues, you also can print from these computers.
  • There is a public access photocopier for copying from books on the open shelves.
  • There is a public access copier for self service copying from microfilm and microfiche.
  • There is a room for using film, sound and digital archives.
  • There is an interview room for private conversations.
  • You can use your own laptop if it is run from the battery or if it has been tested by an electrician. We regret that we cannot let you plug untested laptops into a socket for health and safety reasons.
  • You can use a camera in the research room. There is no limit to the number of images you can take for the charge.
  • You can order documents by completing the archives service request form (opens in a new window). This way we can have your documents waiting for you when you arrive. You can use our online catalogue to find what you want to look at.

What we ask you to do

We have to be sure that our collections are secure and looked after carefully. Many of the documents, books and objects are old and fragile. We take great care of the things we look after and ask you to do the same.

We ask for your help in this by doing the following things:

  • Please leave your coats and bags in the lockers provided. We ask you to do this to help us reduce the risk of theft. Locker keys are available from the research room desk.
  • Please take the time to read the research room rules.
  • Please only use pencils when you make your notes. We ask you to do this so that documents and books do not get marked or damaged.
  • Please make sure that your mobile phone is switched off.
  • Please respect other users who need to work in a quiet area.
  • Please do not bring food or drink into the research room because they can damage archives. There is a cafe in the Treasure House.
  • If you are looking at archive, rare printed books or museum objects you will need a CARN readers ticket. You can find out how to get a readers ticket here.
  • We also ask you to sign a visitors book as we like to know who is looking at the collections.
  • Please handle all documents with care. Do feel free to ask staff for help if you are not sure how to handle an item.

Top of page

Can I get copies?

We offer a number of ways in which you can get copies from books and documents. Sometimes we cannot make copies because documents are too fragile. There may sometimes be copyright restrictions also.

  • You can get copies from microfilm and microfiche from the self service printer in the research room.
  • You can copy books on the open shelves on the self service copier in the research room.
  • Some of our archives and older books can be copied for you because our staff are trained in handling them. We look after our collections carefully and will not copy them if they are fragile or  if copying could damage them. We can also scan documents for you.
  • You can get copies from the Register of Deeds. These copies can be certified if you need them for legal reasons. This means that they are stamped and signed as being a true copy.
  • The copying we do must not break copyright law. You are allowed one copy of an item for your own research. You will need to fill in an order and copyright form.
  • If you want to publish or exhibit a document then please complete the exhibit request form (opens in a new window) for approval.
  • If you are unable to visit us, you can still ask us to copy a document or part of an older book. First you will need to search our online catalogue and get the ‘finding number’ for the item you want. Then contact us by completing the archive service request form (opens in a new window)and we will find out if the item can be copied and let you know how much it will cost. We will send you a copyright form. When you have returned it and paid we will post your photocopies to you.

Top of page

What charges do you make?

There is no charge made to personal visitors to the Treasure House, however we do make charges for some of the other services that we provide. These charges are listed below.

Photocopies

  • A4 black and white page - 60p
  • A3 black and white page - 80p
  • A4 colour page - £1.20
  • A3 colour page - £1.50
  • A4 from microfilm/fiche reader 1- £1.20
  • A3 from microfilm/fiche reader - £1.50
  • Handling charge for orders by post - £3.00 per production item
  • Self-service A4 microfilm/fiche printer reader – 60p
  • Self-service from A3 microfilm/fiche printer reader - £0.80
  • Self-service A4 and A3 black and white print – 10p
  • Self-service print out from public access PC  – 10p
  • Self-service colour print out from public access PC - £0.50
  • Print out from transcript or electronic file - 10p

Certified copies

  • Certificate from parish register, marriage - £10.00 (statutory charges governed by the Registrar General)
  • Certificate from parish register, baptism - £12.00 (statutory charges governed by Ecclesiastical Fees Order)
  • Search and certificate from parish register, baptism - £21.00 (statutory charges governed by Ecclesiastical Fees Order)
  • Certified transcript from a parish register - £6.00
  • Certification other than parish registers - £6.00

Register of Deeds

  • Copy memorial - £26.00
  • Copy certified memorial - £32.00
  • Copy plan - £8.00
  • Search fee, per half hour - £15.00
  • Copy memorial (self search) - £8.00

Scanning

  • Cost per scan - £2.00
  • Cost per CD and copying onto CD - £2.00
  • Handling charge - £3.00 per 10 scans

Use of a camera

  • Personal use of camera in research room with an unlimited number of shots
    £10 per day
    £45 per year
  • Photography
    Handling charge for photography order by staff - £17.50
    Cost per shot - £2.00
    Cost per CD and copying onto CD - £2.00

Reproduction for publications

  • Reproduction for publication in printed or electronic format, per item produced - £28.00, at discretion of Archives and Local Studies Manager. Copies of publication can be accepted instead of charge.

Search Service

You can find out about our search servicehere.

  • Research (family and local history) - £15.00 per half hour

Talks & Tours

Please complete the tours and talk enquiry form (opens in new window) if you would like to book a talk or tour.

  • Archives and Local Studies Behind the scenes Tour - £3.00 per person.

  • For lecture or talk - £32.00

  • Outside opening hours additional fixed rate applies of £30.00 per hour to cover staff costs (2 members of staff required).

Microfiche copies

  • Copies of microfiche or microfilm (the fiche or film itself) - Re-charge of actual costs from external contractor plus £1.00 per fiche.
  • Handling charge for processing microfiche copy order - £17.50

Consultancy fees

  • Any outside consultancy work, talks for commercial organisations - by negotiation.

Records storage

  • Records storage per linear metre per annum - £12.00.

Treasure House meeting room hire

  • Education room hire (maximum 30 people)
  • Commercial - £27.00 per hour
  • Non-commercial - £21.50 per hour
  • Group delivering heritage aims of the Treasure House - £5.00 per hour
  • Meeting room hire (maximum 10 people)
  • Commercial - £19.00 per hour
  • Non-commercial - £16.50 per hour
  • Group delivering heritage aims of the Treasure House - £5.00 per hour

To book the education or meeting room please contact (01482) 392780.

Top of page

Can I see closed documents?

It may be possible, some documents are not fully open. You cannot see these on demand, and will have to contact us if you want to look at closed records.

  • Some of our collections are closed. This is usually because archives can contain personal information.
  • Our online catalogue will tell you if a record is closed or not. You can still ask for the information from a closed record but you will have to apply to see it and we may still have to keep it closed.

Data Protection

  • If you are asking for information about yourself then a law called the Data Protection Act gives you that right. You will need to apply to get any information and give proof of who you are. There is a £10 fee.
  • You will have to agree to use the information in a way that does not break the Data Protection Act.


Freedom of Information

  • A law called the Freedom of Information act gives you a general right of access to information.
  • Your request will be looked at by us and we will tell you if you can see the record or have the information given to you. We will also tell you if the information has to remain closed and why. You have a right of appeal to the Information Commissioner.
  • You can find out more about how the archives and local studies service applies the Freedom of Information Act to its collections in the following leaflet.


Freedom of Information leaflet (pdf 25kb opens in new window)

If you want advice on how to ask for information from closed records under either the Data Protection or Freedom of Information Acts then please complete the archives service request form (opens in a new window).

Top of page

Can you do research for me?

It may be possible as we offer a short research service. We can search through some of our records for up to half an hour. You will need to give us details of the names, places and dates to search.

We can search these types of records:

  • Church registers.
  • Newspapers.
  • Census records 1841-1901.
  • School registers.
  • Cemetery and Coroners records.
  • Electoral registers.


If you would like us to search the above records or any other type of records the service costs £15, which you will need to pay when making your request.   Please complete the online archives research form (opens in new window).

If you need a longer search or a lot of research you should employ a record searcher. The following document is a list of local record searchers.

List of local records searchers (pdf 25kb opens in new window)

Top of page

Do you do talks or tours?

We do behind the scenes tours of the archives and local studies in the Treasure House for. These tours can be booked by groups or societies. The tour costs £2.00 for each person.

We can also come out to your group to give a talk about the work of the archives. This costs £32.

If you would like to book a tour or talk, please complete the local studies and archives enquiry form (opens in new window) or phone us on (01482) 392790 to organise a visit.

Top of page

What other facilities do you have?

The archives and local studies service is in the Treasure House building in Champney Road, Beverley. The Treasure House is a one-stop centre for heritage and information services.

It contains the East Riding archives and local studies, Beverley Library, a museum and Beverley Art Gallery. Strong rooms house the archives and local studies collections and part of the museum’s collections. There are education and meeting rooms. You can watch conservators repairing books and documents.

Coffee lounge

The coffee lounge is on the first floor of the Treasure House. It is open 9.30am till 4pm Monday to Friday, and 9.30am to 3pm on a Saturday. It serves hot drinks, sandwiches, soup, snacks, cakes and biscuits.

Shop

There is a gift shop selling items not available elsewhere in Beverley, relating to objects in the Treasure House collections or current displays.

Exhibition

We have exhibitions on the heritage and culture of the East Riding on the first floor of the Treasure House.

Toilets

The toilets are on the ground floor of the Treasure House. We have a disabled accessible toilet and a baby changing room.

Top of page

Rate this page