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Information for childcare settings and childminders

Can I offer free early education for two-year-olds?

You must be rated ‘Good’ or ‘Outstanding’ by Ofsted to offer free early education for two-year-olds. 

If you are rated ‘Satisfactory’ you may be able to only offer free early education for two-year-olds in areas where there is not sufficient accessible ‘good’ or ‘outstanding’ provision.  Contact the Project Manager or your Early Years Development Advisor for more information.

You must sign and return a provider agreement before offering free early education for two-year-olds.  You will also need to contact the FISH team for a user name, password and guidance notes to enable you to access the e-hub to claim funding.

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Will I be expected to attend specific training?

Specific training has been identified to support you to meet the needs of two-year old children.

It is recommended that a named person from each childcare setting should be identified to lead on working with two-year-olds.

You should agree which training is most relevant for you and/or your staff to attend with your Early Years Development Advisor.

Home visiting training should be completed before you take priority need children for the first time.  All other training can be completed whilst offering free early education for two-year-olds.

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Training Time commitment
Development Needs of Two-year-olds
one day
Ferre-Laevers Observation and Assessment Scales
2 x 2hour evening sessions
Personal, Social and Emotional Development (PSED) of vulnerable two-year-olds (including conflict resolution with vulnerable two-year-olds
one day
Working with families under Stress
one day
Home Visiting
half day
Family Links parenting training
one day
Domestic violence awareness level 1 - ERSCB training
one day
Recommended training for two-year-olds funded places


The majority of recommended training will be available on evenings or weekends, however in some events childminders will only be able to access training during the working week.  To enable childminders to access the recommended training supply cover may be paid to compensate for loss of earnings.

To qualify for supply cover the childminders must have signed a Provider Agreement and be offering FEE for two-year olds.  They should also have a child in situ or waiting to start. 

Priority will be given to childminder where places are needed to increase capacity in a high priority area like Withernsea or Bridlington.

The course must be:

  • one provided by East Riding Safeguarding Children Board (ERSCB) which is only available during the working week i.e. Domestic Violence Awareness and Working Together to Safeguard Children:
  • on the recommended list and available at the weekend or evening but all places are filled.
  • not be available in the childminders area or within the desired timescale.

In these circumstances childminders may apply for supply cover for the duration of the course at a rate of £7.00 per hour.  Travel time, fuel costs and lunch expenses are not included.  Contact your Early Years Development Advisor for further information.

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When will I receive payment?

Free School Meals/LAC/Adopted/SEN

For those children whose parents/carers complete an application form and/or have received a letter from East Riding of Yorkshire Council or Hull City Council confirming they are eligible for free early education you need to return a ‘Confirmation of Place’ form as soon as possible with a start date by post to the Monitoring Officer, BF73, County Hall Beverley, HU17 9BA.

You will need to add children that come through this route to the Headcount via the e-hub.  Payment will be made on the child’s actual attendance during each term, rather than estimates as for three and four year olds.

If the child’s start date is after the Headcount date you will receive an individual payment for the relevant number of weeks until the end of term, then if they are still with you the next term you should add them to the Headcount

Supply cover payments for home visits, reviews and weekly registers will not be paid for this group of children.

Disability Living Allowance

For those children who attract Disability Living Allowance most parents will receive a letter confirming they are eligible.  However, a few parents will not have received a letter so you will need to check the following information (this includes parents who may already be paying you for childcare):

  • The child has a current Disability Living Allowance award letter

 

Disability Living Allowance (DLA) award letter pdf 469kb opens in new window

  • The Child’s birth certificate confirms the child’s legal name and the date of birth is within the correct age range for the child to be eligible.
  • The Child’s address is the same address as that on the Disability Living Allowance award notice.

You will need to return a ‘Confirmation of Place’ form with a start date by post to the Monitoring Officer, BF73, County Hall Beverley, HU17 9BA.

You will need to add children that come through the Disability Living Allowance route to the Headcount via the e-hub.  Payment will be made on the child’s actual attendance during each term, rather than estimates as for three and four year olds.

If the child’s start date is after the Headcount date you will receive an individual payment for the relevant number of weeks until the end of term, then if they are still with you the next term you should add them to the Headcount

You will need to keep a photocopy of the Disability Living Allowance award notice on the child’s file for audit purposes as long as the child is with you.

Supply cover payments for home visits, reviews and weekly registers will not be paid for this group of children.

Working Tax Credits

For those children whose parents are on Working Tax Credit you will need to check the following information (this includes parents who may already be paying you for childcare):

  • The Working Tax Credit notice ref: TC602(D) provided by the parent confirms the household income is less than £16,190 on page 2;

Tax Credit TC602 (pdf 997kb opens in new window)

  • The Child’s birth certificate confirms the child’s legal name and the date of birth is within the correct age range for the child to be eligible.
  • The Child’s address is the same address as that on the Working Tax Credit award notice.

You will need to return a ‘Confirmation of Place’ form with a start date by post to the Monitoring Officer, BF73, County Hall Beverley, HU17 9BA.

You will need to add children that come through the Working Tax Credit route to the Headcount via the e-hub.  Payment will be made on the child’s actual attendance during each term, rather than estimates as for three and four year olds.

Supply cover payments for home visits, reviews and weekly registers will not be paid for this group of children.

You will need to keep a photocopy of the Working Tax Credit award notice on the child’s file for audit purposes as long as the child is with you.

Childcare element of Working Tax Credit

If parents are claiming help towards childcare costs through the childcare element of Working Tax Credit they need to inform HMRC (0345 300 3900)  as soon as possible before their child starts their free early education as parents cannot claim help for the free entitlement.  If they delay informing HMRC they may be paid too much and will have to pay it back. Parents may also be liable to a penalty of up to £300 if they do not report the change within the time limit of one month.  Parents can still claim the childcare element of Working Tax Credit for any additional childcare they pay for outside of the free entitlement.

Lost or Misplaced Birth Certificates

If a two-year-old child is entitled to free early education but the parent has lost or misplaced their birth certificate ask them to contact the nearest children’s centre for help to obtain another one, including the cost of buying it.

Priority Need Children

For priority need children the children’s centre worker should return a ‘Home Visit Report’ through their East Riding of Yorkshire Council internal email only to the Monitoring Officer.

Once the Monitoring Officer has received the ‘Home Visit Report’, a contract and a payment schedule will be issued to you showing when payments are due and the amount of each payment.  The contract needs to be signed and returned before any payment will be made.

You will receive the first seven weeks payment in advance and then you will be paid in arrears at the end of each term.  Supply cover payments for the home visit will be paid for priority need children with the first seven weeks payment.

You will need to return a weekly register of attendance to the Monitoring Officer to safeguard confidentiality and comply with the Data Protection Act, do not include the child’s name, only the date of birth.  The Monitoring Officer will check the registers and inform the Project Manager of any consistent absences.  You will be expected to inform the children’s centre worker supporting the family of any unexplained absences or patterns of absence as soon as possible.

Supply cover payments for reviews will be paid as soon as they are submitted with the appropriate report.

Please note: If you are unable to accommodate a child for all or part of the free entitlement ask parents to contact the FISH team or with the parent’s permission pass their details to the FISH team to help seek alternative provision.

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A small childcare setting or childminder may be paid each half term upon request to the Project Manager.

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Is there any additional support for children with SEN or a disability? 

Yes.  Contact the FISH team for further information.

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What should I do if a child leaves or transfers to another childminders or childcare setting before the end of the funded period?

Ensure the parent has signed to confirm they understand the notice period you require when they register with you. 

You need to complete a child leaving or transferring form as soon as you know a child is leaving (available to download below) and return it to the Monitoring Officer.

If a parent leaves suddenly without giving the required notice period contact the Project Manager as soon as possible to discuss payment details.

Child leaving or transferring March 2013 (word 50kb opens in new window) 

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What should I do if there are no vacancies or I cannot offer 15 hours each week?

You should notify the FISH team so they can help the parent to find a place elsewhere if the parent wishes.  ERYC needs this information to ensure there are sufficient childcare places to meet demand from parents.

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Where can I find further information?

Further information about the finance and monitoring for the free early education for two-year-olds is available below. 

Two Year Old Funding leaflet and application form (pdf 3mb opens in new window)

Two Year Old Funding A4 poster (pdf 1mb opens in new window)

Two Year Old Funding A3 poster (pdf 1mb opens in new window)

Two Year Old funding stickers (pdf 1mb opens in new window)

Confirmation of start form (June 2014) (pdf 50kb opens in new window)

Child leaving or transferring from November 2013 (word 50kb opens in new window)

Priority Need 5 week Review Form (word 87kb opens in new window)

Confirming eligibility by CC's March 2013 (word 44kb opens in new window)

Priority Need Appeal form March 2013 (word 44kb opens in new window)

Priority Need FINAL Review Form November 2013 (word 114kb opens in new window)

Priority Need Home Visit (word 81kb opens in new window)

Priority Child Referral Form (word 126kb opens in new window)

Priority Need Termly Review Form (word 84kb opens in new window)

Weekly register (from April 2013) (excel 26kb opens in new window)

Termly register (from Nov 2013) (excel 25kb opens in new window)

Flowchart for eligible 2-year-olds (pdf 48kb opens in new window)

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