Information to help new and existing childminders including what is involved in childminding, how to become a registered childminder, training events, and useful documents.
Childminders are self-employed and care for children in their own home. They can often provide flexible care to suit your needs and may be able to provide more individualised care for your children. Childminders can care for children from age six weeks to 16 years but must register with Ofsted if they want to be paid to look after children under eight for more than two hours per day.
A childcare setting could be one of the following:
Crèches provide occasional childcare during particular events whilst you are taking part in an activity. Crèches must be registered with Ofsted if they open more than four hours per day or the parents are not within the immediate area, or they provide care for children aged under eight years for more than 14 days in a year.
Day nurseries care for children from birth to five years. They are usually open all day, but not at the weekends and bank holidays. Children can generally attend full or part-time and most nurseries will offer free early education for three and four-year-olds.
Home childcarers are similar to childminders but home childcarers work from the family’s house rather than their own. Home childcarers will often be willing to travel for work.
Out of school clubs are often based in schools, community halls, and play centres. They will provide care before and after school and some will offer drop offs and pick ups from schools in the area. Out of School Clubs are mainly open during term time but some will provide a holiday scheme out of term time. If they are providing care for more than two hours per day for children aged birth to eight years they must be registered with Ofsted.
Preschools usually offer between 2.5 and six hours each day during term time. Pre-schools are generally open to children aged two to four years (or until they reach compulsory school age) and can offer free early education for three and four-year-olds. Most pre-schools now offer access to free early education flexibly to meet the needs of parents who are in employment/training.
There are lots of questions to ask before deciding on becoming a childminder and you may wish to consider the following:
As all childminders and childcare settings who look after children in the early year's age group follow the Early Years Foundation Stage (EYFS), you may be interested in looking at the website below:
GOV.uk - Early years foundation stage (EYFS) (external website)
The Early Years Foundation Stage (EYFS) sets standards for the learning, development, and care of children from birth to five years old. All schools and Ofsted-registered early years providers must follow the EYFS, including childminders, preschools, nurseries and school reception classes.
If you are interested in setting up your own childcare business and would like more information, you can speak to an Early Years Development Adviser (EYDA). Please contact FISH and they will put you in touch with an Early Years Development Adviser.
Please contact FISH on:
Email: firstname.lastname@example.org or
Tel: (01482) 396469
To become a registered childminder you need to attend two courses:
The local authority run a pre-registration course at regular intervals throughout the year which prospective childminders are able to attend at a cost of £150. Other pre-registration courses for childminders are run by external organisations however the Local Authority or the Families Information Service can not recommend or verify any quality of teaching materials within these.
You can attend the local authority pre-registration course which is made up of two parts (as follows) which are offered as free sessions to everyone:
You can visit the Ofsted website below, which also contains useful information about the Pre-registration briefing:
Becoming a childminder : Pre-registration briefing (external website)
If after these sessions you would like to book a place onto the 'Becoming a registered childminder' course then there will be a charge of £150. As well as the charge for the course, there will be other start-up charges applicable such as:
All of this will be explained fully during the initial briefing sessions.
To book or to find out more about the ‘Is childminding right for me?’ course, please contact FISH on:
Tel: (01482) 396469.
After completion of the course, you can apply with Ofsted to become a registered childminder.
As a new childminder or childcare setting, you will be working for yourself as a self-employed business. You can visit the HM Revenues and Customs website for more information and useful tips and case studies answering questions about tax, national insurance, business records, and expenses:
HM Revenues and Customs (external website)
If you already have a qualification but are not sure if this is ‘full and relevant’ please click on the link below:
DfE Qualification Finder (external website)
Job vacancies in Ofsted registered childcare settings can be found at:
You can also find out about vacancies by contacting childcare settings directly or by searching the East Riding of Yorkshire Council's recruitment site:
RecruitER (external East Riding website)
If searching the RecruitER website for childcare vacancies, try searching for 'childcare' in the keywords box.
Please note: it is up to individual childcare settings where they decide to advertise their vacancies, so not all vacancies in the East Riding can be found on the RecruitER website.
If you wish to advertise a vacancy on the council's RecruitER website, you can do so by emailing details of the vacancy (including salary, hours and anything else you'd like to include) to recruitment services:
When writing your advert please include all of the relevant 'keywords' that you think potential applicants will search for such as 'childcare', 'nursery assistant' and 'room leader'. This will help your advert to show up in search results.
Applicants for vacancies outside of the council can't complete an online application via the RecruitER website so you would also need to include guidance on how to apply and who to contact for more information in your advert. You can include attachments such as pdfs and word documents in your advert.
Please include a closing date for all applications as this will be the date that the advert will be removed from the website.
There is a fee of £50 plus VAT for placing an advert on the RecruitER website for which you will receive an invoice. Please include the name of your company, the full address for the invoice to be sent to and a contact name and number in the email.
If you require an order number on your invoice please state this in your email as this will not automatically be provided.
Your advert will appear within 48 hours of you emailing it to recruitment services and the invoice will follow.
The job advert will also appear on the Indeed recruitment website:
Indeed (external website)
To speak to someone about advertising you can contact recruitment services on:
Telephone: (01482) 391238
Early Years training provides the training required by childminders and childcare settings in order to meet the standards of the Early Years Foundation Stage (EYFS).
Early Years training is available to all Ofsted registered childminders and childcare settings and will need to be booked through the e-Hub. Please see e-Hub guidance notes below:
eHub Staffing & Training Module Guidance Notes (pdf 3 mb opens in new window)
You can access the Early years and inclusion training programme below:
Early years and inclusion training programme 2017 (pdf 83kb opens in new window)
Eligibility, charging and cancellation policy for training (pdf 67kb opens in new window)
To book onto any of these courses, please ask your manager to request a place via the e-Hub.
Please note, safeguarding training offered by The East Riding Safeguarding Children’s Board (ERSCB) and Pediatric First Aid (PFA) training cannot be booked through the e-Hub. You can find information about safeguarding training on the ERSCB website:
East Riding Safeguarding Children’s Board – Training (external website)
Childcare settings no longer have to use local authority approved first aid training. Settings can choose which organisation they use and must check that it covers the course content as for St John Ambulance or British Red Cross Pediatric First Aid Training.
East Riding Leisure Centres offer Pediatric First Aid training at a reduced rate of £87.50 from £130 and should be booked and paid for directly through them.
For more information on these courses please contact the Senior Facility Manager on:
Tel: (01482) 395223
The East Riding of Yorkshire Council, through the Early Years and Family Support Service, aims to raise the quality of childcare and improve young children’s early year’s experiences by helping to raise the skill and qualifications levels of new and existing staff.
The introduction of recent Government initiatives has resulted in a number of different sources of funding now being available for nationally recognised qualification in the childcare sector. For more information and to apply please use the PDF below:
Workforce development Funding Guidance and Application form (pdf 139kb opens in new window)
The e-Hub is a secure website through which childminders and childcare settings that offer 2, 3 and 4-year-old places, can input data about the children that they care for so that they can receive payment. This is done once per term on a set date which is known as 'headcount' date.
The guidance notes below give you detailed information on how to use the e-Hub:
E-hub Staffing and Courses Modules guidance note (pdf 3mb opens in new window)
E-Hub Headcount guidance notes (pdf 3mb opens in new window)
If you do not have a username and password to access the e-Hub then please contact FISH on:
All childcare settings and childminders can offer free early education to three and four-year-olds as long as you:
Please note: If you are inspected and receive any grade below good or outstanding then you will not be able to continue offering the 2, 3 and 4-year funding.
For more information about offering free early education to 2,3 and 4-year-olds please contact FISH on:
All claims are processed through the e-Hub. Payments are made each term. The documents below will help you to process the free early education funded hours.
If you have any further queries please contact FISH on:
Please find below the most up-to-date fee guidance notes:
Provider Agreement for free early education and childcare for two, three and four-year-olds (word 101kb opens in new window)
Guidance Notes for free early education and childcare for two, three and four-year-olds (word 1mb opens in new window)
Parents should be asked to sign a parental agreement form to agree how the hours will be accessed and this should be reviewed each term:
Parental agreement form (word 26.8kb opens in new window)
Parents should be asked to complete a parental declaration form to agree that they have accessed the hours claimed for (this can also be done by printing a screen shot of the claim on the e-Hub):
Parental declaration form (excel 41kb opens in new window)
The weeks that are funded are shown in the calendars below - Please note there are 13 funded weeks for the Spring Term 2017 but settings will be paid for 12 weeks and the extra week will be paid the following term.
Free early education academic year funding calendar 2016/2017 (pdf 16kb opens in new window)
Free early education academic year funding calendar 2017/2018 (pdf 19kb opens in new window)
Free early education financial year funding calendar 2017/2018 (pdf 16kb opens in new window)
Payment dates and headcount dates can be found below:
Important dates and useful information 2017 - 2018 (pdf 55kb opens in new window)
You may be asked to complete an estimate of what hours you will be claiming for:
Estimated number of funded hours for Summer term 2016 - Spring 2017 (excel 40kb opens in new window)
If you have no eligible children for funding this term, please complete these forms:
Nil return form - 3 and 4-year-olds (word 30kb opens in new window)
Nil return form - 2-year-olds (word 31kb opens in new window)
The purpose of the Disability Access Fund is to aid access to places. This form should be completed by settings, childminders and schools to claim Disability Access Funding for the financial year 2017-8. The funding will paid to the childcare provider/school, not the parent, at a fixed annual rate of £615 per eligible child, for use in the setting or school for the benefit of that child. This amount is not based on an hourly rate and a child does not have to be taking up their full FEE entitlement to be eligible. Only one claim can be made per child per year.
Please note: Please keep a record of all children you receive DAF funding for, as you will be asked to record this data in your January 2018 Census return.
3 and 4 yr olds, taking their free early education entitlement at your setting or school, who are in receipt of child Disability Living Allowance (DLA) in their own right.
Only if the parent has nominated you as their main childcare provider to receive this funding, (if the child is taking their FEE at more than one provider, as DAF can only be paid to ONE childcare provider)
Only if the parent has agreed to give you a copy of their child’s DLA award letter. (Please copy this letter and attach to this claim form)
Disability Access Form (pdf 48kb opens in new window)
Please return the completed form with the child’s DLA award letter to: FISH, Room FS32, County Hall, Beverley, HU17 9BA, or scan and email to email@example.com
In accordance with the Early Years Single Funding Formula (EYSFF) the local authority is required to give those settings funded to deliver 2*, 3 and 4 year old early learning and childcare, on behalf of the local authority, a budget at the start of the financial year. In order for us to do this we require you to complete the attached spreadsheet titled ‘Estimated Number of Free Funded Hours for Summer Term 2017 to Spring Term 2018. Please also see attached Early Years Single Funding Formula Estimate Funding letter for more information.
Estimated number of funded hours for Summer term 2017 to Spring Term 2018 (excel 41kb opens in new window)
Early Years Single Funding Formula Estimate Funding letter (word 2.09kb opens in new window)
If you have no eligible children for funding this term, please complete these forms:
Nil return form – 3 and 4 year olds (word 30kb opens in new window)
Nil return form - 2 year olds (word 31kb opens in new window)
When a child leaves during term time and goes to another childcare setting within East Riding of Yorkshire, both settings are responsible for arranging to transfer the funding. If a child leaves under the following circumstances, you will need to complete a Funding Adjustment Form (available to download below).
When a child begins to access Free Early Education during term time in the following circumstances:
A child starts after headcount and has not previously accessed Free Early Education in East Riding of Yorkshire within the current term
A child starts due to withdrawal of funding or closure of another provider
A child starts and leaves before headcount at a PVI provider and moves to a nursery school or Foundation Stage Unit at a school and vice versa.
or when a child ceases to access Free Early Education during term time in the following circumstances:
A child moves out of East Riding of Yorkshire after headcount, but before end of term
A child moves out of East Riding of Yorkshire before headcount
A child leaves due to withdrawal of funding or closure of the provider
A child moves from a nursery school or Foundation Stage Unit at a school to a PVI provider after headcount and vice versa.
Funding Adjustment Form (word 60kb opens in new window)
Early years settings and schools will receive £300 a year for each eligible three and four-year-old, who receive free early education, to support children's development and help to narrow the gap in attainment between children from disadvantaged backgrounds and their peers.
Please give parents a copy of the explanatory letter and use the new Parental Agreement template form, in the "How to claim" section above, to collect parents details. This information should be inputted via the e-hub each term to enable the local authority to check eligibility:
Early Years Pupil Premium - Parent Letter (pdf 22kb opens in new window)
Early Years Pupil Premium - Polish version (pdf 133kb opens in new window)
The criteria for Early Years Pupil Premium is as follows:
Early Years Pupil Premium is for all children aged 3 or 4 years old taking their Free Early Education hours if their parents or carers are receiving one of the following benefits:
This form should be completed by settings if they choose to check a parent’s eligibility for EYPP funding by viewing paper evidence themselves, following an appeal by the parent:
Appeal Form Schools (word 31.6kb opens in new window)
Appeal Form Settings (word 31.6kb opens in new window)
If a parent is told they are not eligible for Two Year Funding but is able to show evidence that they should be eligible, they must visit their local Children Centre and arrange to complete the confirmation of eligibility form. Please contact FISH for a copy of this form.
Early Education and Childcare Statutory Guidance for local authorities (pdf 132kb opens in new window)
Please find below privacy notice template for East Riding of Yorkshire settings who provide Free Early Education.
Privacy Notice Template (pdf 21kb opens in new window)
FISH play a key role in supporting childminders and childcare settings. You can contact the FISH team for information advice and support:
Tel: (01482) 396469
Every Ofsted registered childminder and childcare setting has a designated Early Years Development Adviser. For more information please contact FISH:
The Early Years Inclusion Team support the delivery of inclusion based training and can provide guidance and support to early years providers. For more information please visit East Riding Local Offer:
East Riding Local Offer (external website - opens in new window)
If you're worried about a child / young person or think they might be at risk of harm, abuse or neglect, you can contact EHaSH to log your concern and get advice.
If you are concerned that the child /young person is being affected by; domestic violence, abusive / exploitative relationships, behaviour, emotional well-being / mental health, alcohol and / or substance misuse, welfare and benefits, bereavement and separation, EHaSH can provide advice and guide you to other services. This is not an exhaustive list.
During office hours (Monday to Thursday 9am-5pm, Friday 9am - 4:30pm) you can contact EHaSH on:
Tel: (01482) 395500
Outside of office hours contact the emergency duty team:
Tel: (01377) 241273
NB Professionals contacting EHaSH will be asked to follow up their telephone enquiry in writing using the attached confirmation of referral form:
Confirmation of referral form (word 68kb opens in new window)
Making contacts to CYPSSS (word 67kb opens in new window)
The LADO oversees the investigation of all allegations made about staff and maintains detailed records of any investigation, their actions and outcomes.
Tel: (01482) 396559
ERSCB is a statutory multi-agency organisation which brings together agencies who work to safeguard and promote the welfare of children and young people in the East Riding.
ERSCB (external website)
All childminders and childcare settings should have a designated children’s centre worker. To find out more information about your local children’s centre please visit the Sure Start children’s centre page.