Information for childcare settings who offer or would like to offer Free Early Education.
Childcare settings and childminders can offer the free early education to two-year-olds as long as you:
Childcare settings and childminders can offer free early education to three and four-year-olds as long as you:
Please note: if you are inspected and receive any grade below good or outstanding then you will not be able to continue offering the 2-year funding.
For more information about offering free early education to 2,3 and 4-year-olds please contact FISH on:
Please find below privacy notice template for East Riding of Yorkshire settings who provide Free Early Education.
Privacy Notice Template (pdf 21kb opens in new window)
Early Education and Childcare Statutory Guidance for local authorities (pdf 132kb opens in new window)
Parents of 3 or 4-year-olds who are currently employed may be entitled to an additional 15 hours funded childcare on top of their universal entitlement.
For more information on eligibility criteria please visit the 30 hours free childcare page.
Settings who offer the universal 3 and 4-year old funding will also be able to offer the extended entitlement.
30 hours leaflet - Polish (word 14mb opens in new window)
30 hours leaflet - Romanian (word 7mb opens in new window)
Parents who have applied successfully for the 30 hours extended entitlement will have been given a voucher code for each of their children.
You will need to use the 30 Hours voucher checker on the e-hub to check voucher codes which will confirm if the child is eligible for the extended entitlement. You will also need the parent/carer's national insurance number to complete the check.
If you are not able to offer the full 30 hours extended entitlement, you may still need to check parent's voucher entitlement codes, if they have nominated you as a setting at which they are using their extended entitlement.
You will need to gain written permission from the parent before sending their code to be checked. You can use the new Parental Agreement form to do this.
Please note: for 30 hours extended entitlement, a child will be entitled from the start of the term after the parent applies and receives a positive determination of eligibility from HMRC. Parents are able to apply for the extended entitlement at any time during the term their child turns three.
All claims are processed through the e-Hub. Payments are made each term. The documents below will help you to process the funded places.
If you have any further queries please contact FISH on:
Please find below the most up-to-date provider agreement:
Provider Agreement for free early education and childcare for two, three and four-year-olds (pdf 101kb opens in new window)
Parents should be asked to sign a parental agreement form to agree how the hours will be accessed and this should be reviewed each term:
Parental agreement form (word 26kb opens in new window)
Parental agreement form - Polish (word 53kb opens in new window)
Parental agreement form - Romanian (word 50kb opens in new window)
The weeks that are funded are shown in the calendars below:
Funding calendar Academic Year 2018/2019 (pdf 37kb opens in new window)
Funding calendar Financial Year 2018/2019 (pdf 42kb opens in new window)
Payment dates and headcount dates can be found below:
Important dates and useful information 2017 - 2018 (pdf 55kb opens in new window)
The stretched offer is for parents of children who take up their funded entitlement and want to spread their funded hours across more of the year. The ‘Stretched Offer’ relates only to funded hours, not to any hours paid for. The ‘Stretched Offer’ will involve childcare providers calculating how many funded hours the parent is entitled to across the year (term time) and spreading these hours evenly across a greater number of weeks. This would mean that the parent would be able to access some of their funded hours during school holidays.
Providers are not able to let parents bank hours.
Stretching hours involves childcare providers calculating how many funded hours the parent is entitled to across the year (term time) and spreading these hours evenly across a greater number of weeks.
Banking hours would mean that a parent who was not accessing their full entitlement ‘saved up’ the hours they were not using and used these hours at any point during school holidays/non-funded weeks.
To help calculate the 'Stretched Offer' we have created a spreadsheet that will allow you to work out parents entitlements if stretching over more weeks.
Stretched Offer Calculator (excel 11kb opens in new window)
The e-Hub is a secure website through which childminders and childcare settings that offer 2, 3 and 4-year-old funded places, can input data about the children that they care for so that they can receive payment. This is done once each term on a set date which is known as 'headcount' date.
The guidance notes below give you detailed information on how to use the e-Hub:
E-hub Staffing and Courses Modules guidance note 2017 (pdf 892kb opens in new window)
E-Hub Headcount and FEE module guidance notes 2017 (pdf 961kb opens in new window)
If you do not have a username and password to access the e-Hub then please contact FISH:
In accordance with the Early Years Single Funding Formula (EYSFF) the local authority is required to give those settings who deliver 2, 3 and 4-year-old funded places, a budget at the start of the financial year. In order for us to do this, we require you to complete the attached spreadsheet titled ‘Estimated Number of Free Funded Hours for Summer Term 2017 to Spring Term 2018. Please also see attached EYSFF letter for more information.
Estimated number of funded hours for Summer term 2018 to Spring Term 2019 (excel 50kb opens in new window)
Early Years Single Funding Formula Estimate Funding letter (pdf 194kb opens in new window)
If you have no eligible children for funding this term, please complete these forms:
Nil return form – 3 and 4-year-olds (word 30kb opens in new window)
Nil return form - 2-year-olds (word 31kb opens in new window)
Childcare settings get paid based on two variables including the type of funding and the eligibility of the person claiming for free early education, the table below illustrates this:
For more information on eligibility criteria for 2-year funding, please visit the Two-year-old funded places page.
Parents are required to give childcare settings a half-term's notice if they wish to end their Free Early Education. If a child leaves after giving a half-term's notice to another childcare setting within East Riding of Yorkshire, both settings are responsible for arranging to transfer the funding.
In any of the following circumstances you will need to complete a Funding Adjustment Form:
Funding Adjustment Form (word 60kb opens in new window)
If a child starts after headcount for any other reason than listed above they will need to wait until the start of the following term to access their funding.
Early years settings and schools will receive £302.10 a year for each eligible three and four-year-old, who receive free early education, to support children's development and help to narrow the gap in attainment between children from disadvantaged backgrounds and their peers.
Please give parents a copy of the explanatory letter and use the new Parental Agreement template form, in the "How to claim" section above, to collect parents details. This information should be inputted via the e-hub each term to enable the local authority to check eligibility:
Early Years Pupil Premium - Parent Letter (pdf 22kb opens in new window)
Early Years Pupil Premium - Polish version (pdf 133kb opens in new window)
The criteria for Early Years Pupil Premium is as follows:
Early Years Pupil Premium is for all children aged 3 or 4-years-old taking their Free Early Education hours if their parents or carers are receiving one of the following benefits:
Income-based Jobseeker’s Allowance
Income-related Employment and Support Allowance
Support under part VI of the Immigration and Asylum Act 1999
The guaranteed element of State Pension Credit
Child Tax Credit (provided they’re not also entitled to Working Tax Credit and have an annual gross income of no more than £16,190)
Working Tax Credit run-on, which is paid for 4 weeks after they stop qualifying for Working Tax Credit
Please note: children aged 3 or 4-years-old will automatically be entitled to Early Years Pupil Premium if they are adopted or under a Special Guardianship Order, to claim Early Years Pupil Premium for these children you will need to contact FISH on (01482) 396469 and give the child's details.
This form should be completed by settings if they choose to check a parent’s eligibility for EYPP funding by viewing paper evidence themselves, following an appeal by the parent:
Appeal Form Schools (word 31.6kb opens in new window)
Appeal Form Settings (word 31.6kb opens in new window)
When to use this form:
The purpose of the Disability Access Fund is to aid access to places. This form should be completed by settings, childminders and schools to claim Disability Access Funding for the financial year. The funding will be paid to the childcare provider/school, not the parent, at a fixed annual rate of £615 per eligible child, for use in the setting or school for the benefit of that child. This amount is not based on an hourly rate and a child does not have to be taking up their full FEE entitlement to be eligible. Only one claim can be made per child per year.
Please note: please keep a record of all children you receive DAF funding for, as you will be asked to record this data in your January census return.
All 3 and 4-year-olds, taking their free early education entitlement at your setting or school, who are in receipt of child Disability Living Allowance (DLA) in their own right could be eligible for DAF.
Disability Access Form (word 48kb opens in new window)
Please return the completed form with the child’s DLA award letter to:
FISHRoom FS32County HallBeverleyHU17 9BA
or scan and email to firstname.lastname@example.org
FISH play a key role in supporting childminders and childcare settings. You can contact the FISH team for information advice and support:
Inclusion support for Free Early Education settings
The Early Years Inclusion Team support the delivery of inclusion based training and can provide guidance and support to early years providers. For more information please visit East Riding Local Offer:
East Riding Local Offer (external website - opens in new window)
Every Ofsted registered childminder and childcare setting has a designated Early Years Development Adviser. For more information please contact FISH: